We need your help to make this day Memorable

Planning meetings are the 4th Saturday of the month 10 AM in person at the Buchanan Field Clubhouse - 200 Buchanan Field Rd Concord, CA 94520 

Last Meeting before our Day! August 24

If you aren't able to attend in person please join via Zoom:

Join Zoom Meeting

https://us06web.zoom.us/j/82937234402?pwd=kWAOvPJF4WLsPP3qmCSDvQdBQSgYhz.1

Meeting ID: 829 3723 4402

Passcode: 16

You can also dial in using your phone.

+1 669 444 9171 US

• +1 669 900 6833 US (San Jose)

One tap mobile

+16694449171,,82937234402#,,,,*16# US

+16699006833,,82937234402#,,,,*16# US (San Jose)

Sewing Aircraft Stuffies - see https://gqccc.org/event-5621306 for more information.

Sheet metal work - We will need help cutting, filing edges, and drilling holes for the Sheet Metal Skills Activity.

We will probably be changing this activity to a few shorter easier activities. Please join the meeting for details.

If you are interested in helping with any of these please email Keri.Martin@AWAM16.com.

Sunday 9/22/2024 - 8AM to 4PM Clubhouse Cleaning

Cleaning - sweeping, mopping, cleaning 2 restrooms, wiping down tables, snagging cobwebs with long duster, dusting blinds, etc.

Friday 9/27/2024 - 3-9 PM GIAD Preparation Day

    (last year we were there until 6:30/7PM) 

Set Up - stuffing swag bags, taping posters together, taping signs up, putting tablecloths on tables, setting up raffle prize table, possible food prep, organizing kitchen, moving plastic folding tables and chairs, prep and stage outside tables and chairs, and other similar things.

Possible Volunteer Training - would you like to know how to: teach the activity at your table? learn to marshal small aircraft? provide the safety briefing?

And anything else we can prepare in advance of tomorrow!!

DAY OF:

Saturday 9/28/2024 - 6:30 AM to 4 PM - Girls in Aviation Day!

6:30 AM Set up crew arrives and starts erecting pop up tents, placing the outside tables and chairs, placing outside signage

7 AM Breakfast, Snacks & Drinks Set Up

We need help with this! Our Chef/Organizer has been out of commission; so if you know anyone that can help please let us know!!!

7:20 AM Registration Volunteers arrive - organize your table and the name tag tables... make sure to know location of safety briefing area to direct families to after the girls create their name tags.

7:30 - 11 AM Registration table is open

7:40 AM - 11:20 AM Safety Briefings - Activity Kits (Swag Bags) are handed out at the end of each Safety Briefing so we know which girls are eligible for the sheet metal skills activity and walking the ramp and seeing the aircraft.

9 - 9:30 AM Welcome to GIAD (Dignitaries) 

8:15 AM - 2 PM Marshalling Team & Escort Teams are needed on the ramp - GA Aircraft should arrive by 8:30 AM and the Coast Guard should be arriving by 9 AM. Girls are allowed to start touring the aircraft after our Welcome to GIAD Session ends. Coast Guard has been requested until 2 PM so we may need escorts until 2 PM - depending on the girls and their families.

9:30 AM - 12:30 PM Activity Tables are Open

• Jewelry Making, Oobleck, Soaring  Succulents, Tooling (KAM Snaps) and Photobooth are all unscheduled / drop in activities.
• Flight Simulator, Charting a Flight Path,  Dope & Fabric Aircraft Repair (Stuffed Airplanes) & Sheetmetal Skills are all scheduled for 30 minute sessions with a maximum capacity.

Do you have an idea for other activities? would you like to lead an activity? Let Keri know at Keri.Martin@AWAM16.com

10 AM to 1 PM - 6 speaker sessions

10 AM Civil Air Patrol or Guest

10:30 AM Melissa Holmes, Air Traffic Controller

11 AM 2023 RAS Scholarship Winner - Brody

11:30 AM DeWitt Hodge, Hodge Flight services

12 PM Dr. Maureen Powers

12:30 PM Women in Aviation Panel

if you are interested in participating on the 12:30 pm panel please email Keri.Martin@AWAM16.com.

1 PM Raffle and Closing (Dignitaries) - We will need help setting up the raffle prizes and running the raffle on the day of the event. We will have many of the prizes the day before and we can set up a table during Prep time to help make Girls in Aviation Day less hectic.

2 PM Girls adjourned.

2-4 PM Clean up and pack up.